FREQUENTLY ASKED QUESTIONS

Due to the high demand for Camp Wojtyla, we transitioned to a lottery system a few years ago to keep registration as fair and accessible as possible to both new and returning families alike.

• Each fall, we use a lottery system to fill camper spots for the following summer. Families can enter the lottery through our website when it opens in October.

• After the lottery window closes, spots are assigned by random drawing, and any overflow automatically starts our waitlist. Additional families may also join the waitlist online.

• Open spots are filled from the waitlist—first from the lottery overflow, then in the order received.

  Don’t be discouraged if your child is waitlisted! Each year, many spots open up as summer plans change, and we’d love to welcome your child when a space becomes available.

• Join the Lottery (October 12–26):
  Enter online for a chance to secure a spot. If you missed the lottery, you can join our waitlist October 27 - July 1.

• Wait for Notification:

  • If selected through the lottery, you'll receive an email with your child's session and next steps by November 15th. If not selected, your child is placed on the priority waitlist. Don’t worry — many waitlist families are eventually offered a spot!

  • Waitlist offers will be made as soon as a spot opens up for your child. Families will be given 24-48 hours to consider our offer.

• Camper Placement is based on birthdate AND grade. If your child is younger or older than average for their grade, just email us— we can help.

• Complete Online Registration Process:
  Once your child is offered a spot, you’ll follow the instructions in your email to

  • Filling out basic camper information

  • Choosing full payment or setting up installments

  • Submitting Scholarship Application, if requested.

  • Completing state-required medical forms

  • Reserving airport shuttle service (if needed)

  • Renting gear (if needed)

• Lottery Sign-Up: October 12–26

• Online Camper Registration Form: by December 1

• Scholarship Application: by December 5 (then the 5th of each subsequent month.

• Medical Records Deadlines: March 15

• Airport Shuttle Reservation: May 1

• Rental Gear: May 15

If your camper registers after the posted deadlines, your family will be given individualized deadlines in your Registration Instructions email.

• Registration fees vary by program; annual fee updates are released each year by October 1st.

• Registration fees cover about 45% of actual costs. Donations from the many generous individuals and families who faithfully support our mission cover the rest. Scholarships are also available upon request.

• Payment options:

  • Pay in full or Monthly payment plan

  • Final balance due the month before camp begins

• Submit Scholarship Application, Medical Forms, and Airport Shuttle Reservation by the posted deadlines

  • If your camper registers after the posted deadlines, your family will be given individualized deadlines in your Registration Instructions email.

• Medical Forms and payments must be submitted on time to hold your child’s spot

• Visit our online Trading Post to order Camp merchandise and reserve Rental Gear

• Visit the Registered Family Resources through the link on your registration portal

• To update forms, email us — online edits are not available after submission

• Watch for ongoing communication:

  • Monthly Countdown to Camp Wojtyla email for important reminders + tips.

  • Know Before You Go email 1-2 weeks before your camper’s session for travel details, final preparation tips, and first/last day information

Camp fees are a subsidized price. Over 50% of all Camp Wojtyla’s expenses are covered through generous donations from families and individuals in our community.

On average, over 30% of our campers receive additional financial aid in the form of a scholarship thanks to generous benefactors. Our goal is to make this amazing adventure as accessible as possible for all families!

• Partial scholarships (15–55% of the registration fee) are offeredbased on family need, and the amount of funding available.

• To apply for a scholarship, your child must first be registered for Camp Wojtyla.

  • You’ll have the option to request a Scholarship Application when registering for Camp.

  • The Online Camper Registration Form must be submitted for review with a monthly payment plan in place to secure your child’s spot. Once reviewed, our Registrar will email you the Scholarship Application.

• To ensure funds go to committed families, we do NOT release Scholarship Applications before the Online Camper Registration Form has been submitted.

• If the award does not meet your family’s needs, you’ll have 10 days from the award date to request a full refund of any fees paid.

  Important Deadlines:

  • To be included in our first and largest round of aid granted, Scholarship Applications are due by December 5th.

  • After the initial December 5th award period, applications will be reviewed on the 5th of each subsequent month (late applications may roll to the next month).

  Scholarships are based on both financial need and available funds.

If your plans change, please notify us of your child’s withdrawal by emailing registrar@camp-w.com as soon as possible.

Refund Policy: 

• Through April 15th, fees paid to date are partially refundable, minus the applicable administrative fee below: 

  • DEC. ($100) | JAN. ($150) | FEB. ($200) | MAR. ($300) | APR. 1–15 ($400)

• After April 15th, all collected registration fees are non-refundable and non-transferable.