FREQUENTLY ASKED QUESTIONS

Instead of a traditional open registration, we start our season with a Camper Lottery due to high demand. This levels the playing field and gives every family a fair and balanced chance to get a camper spot. Here’s how it works:

JOIN THE LOTTERY OR WAITLIST

• The Registration Lottery— October 12-26.

  Enter the Lottery during the designated dates only, directly from our homepage. When the Lottery entry window closes, camper spots are assigned by random drawing, and any overflow automatically starts our registration waitlist.

• The Registration Waitlist— October 27 - July 1.

  Families who miss the lottery may join the waitlist anytime during the designated window using the button on our homepage. Available camper spots are filled from the waitlist, first from the lottery overflow, then in the order received.

  Don’t worry if you’re waitlisted! Each year, many spots open up as people’s summer plans change, so many waitlisted campers get to join us every summer! We’d love to welcome your child when a space becomes available.

WAIT FOR A CAMPER SPOT OFFER

• Lottery Offers: If selected through the lottery, you'll receive an email with your child's session and next steps by November 15th.

  • If not selected from the Lottery, your child will be placed on a priority waitlist.

• Waitlist Offers: Camper spots are offered to waitlisted families by email as soon as something opens up, and families will be given 24-48 hours to consider our offer.

EARLY ACCESS

• Preregistration— Invitation-only

  This is an early access offer for campers who attended during the summer season that just ended, as well as waitlisted families who were not offered a spot that summer.

  • Waitlisted Campers (Early Bird): July 25th – July 30th

  • Returning Campers: August 1st – August 7th

  IMPORTANT: Preregistration spots are limited and not guaranteed. To keep the process fair for both returning campers and new families, only a portion of our total capacity is allocated for preregistration. The remaining spots are reserved for the open Lottery. Once preregistration fills for a given session, additional campers cannot be accepted through this process; however, they will have another chance to attend by entering the main Lottery.

Camper placement is based on birthdate AND grade. We follow the criteria established by our local school district:

• Middle School

  • Grades 6 - 8

  • at least 11 years by Oct 1

• High School

  • Grades 9 - 12 & Recent Grads

  • at least 14 years by Oct 1

If your child is younger or older than average for their grade, our Lottery/Waitlist may not place them in the category you’d like. If that happens, just email us— we can help!cription

Offered a Spot?

Secure it by completing our online camper registration process!

Your child’s offer email will include instructions for accepting the camper spot and completing the registration process. Please note that a camper spot is not fully secure until all required registration components are complete.

Required Components:

• Filling out basic camper information

• Making a full payment or setting up payment installments

• Submitting Camp Wojtyla’s state-required medical forms

Optional Components:

• Submitting a scholarship application

• Reserving airport shuttle service

• Renting gear

• Lottery Sign-Up: October 12–26

• The Registration Waitlist: October 27- July 1

• *Camper Registration Deadlines:

  • Online Camper Registration Form: December 1

  • Scholarship Application: December 5 (then the 5th of each subsequent month.

  • Medical Records: March 15

  • Airport Shuttle Reservation: May 1

  • Rental Gear: May 15

*If your camper registers after the posted deadlines, your family will be given individualized deadlines in your Registration Instructions email.

Submitting your online camper registration form and payment is just the first step! Please remember that your camper’s spot is not fully secured until the second required component—your child’s Camp Wojtyla medical records—are submitted.

NEXT STEPS FOR REGISTRATION

• Submit additional required and optional registration components by the deadlines:

  • Scholarship Application (Optional) - December 5

  • Medical Forms (Required) - March 15

    • Your camper's spot is fully secured once these are complete!

  • Airport Shuttle Reservation (Optional) - May 1

  If your camper registers after the posted deadlines, your family will be given individualized deadlines in your Registration Instructions email.

ADDITIONAL “TO DO’S”

• Visit our online Trading Post

  • Reserve Rental Gear - by May 15

  • Add funds to your child’s Trading Post account - by June 1

  • Order Camp merchandise

• Visit the Registered Family Resources through the link on your registration portal

• Watch for ongoing communication:

  • Monthly Countdown to Camp Wojtyla email for important reminders + tips.

  • Know Before You Go email 1-2 weeks before your camper’s session for travel details, final preparation tips, and first/last day information

• Camper medical records are due by March 15. Records must be received by this date for us to continue holding your camper’s spot.

• Please note that only the documents provided in the current Camp Wojtyla Medical Records Packet may be used to fulfill this requirement. (Official state immunization records are accepted in place of the immunization certificate provided in the packet.)

• Families of registered campers can download our packet directly through the Registered Family Resources section of our Registration Portal.

• To update previously submitted camper information or forms, email us — online edits are not available after submission

• Registration fees vary by program; annual fee updates are released here each year by October 1st.

  • Camp fees are a subsidized price. Over 50% of all Camp Wojtyla’s expenses are covered through generous donations from families and individuals in our community.

• Scholarships are available upon request.

• Payment options:

  • Pay in full or Monthly payment plan

  • Final balance due the month before camp begins

On average, over 30% of our campers receive additional financial aid in the form of a scholarship thanks to generous benefactors. Our goal is to make this amazing adventure as accessible as possible for all families!

• Partial scholarships (15–55% of the registration fee) are offered based on family need, and the amount of funding available.

• To apply for a scholarship, your child must first be registered for Camp Wojtyla.

  • You’ll have the option to request a Scholarship Application when registering for Camp.

  • The Online Camper Registration Form must be submitted for review with a monthly payment plan in place to secure your child’s spot. Once reviewed, our Registrar will email you the Scholarship Application.

• To ensure funds go to committed families, we do NOT release Scholarship Applications before the Online Camper Registration Form has been submitted.

• If the award does not meet your family’s needs, you’ll have 10 days from the award date to request a full refund of any fees paid.

  Important Deadlines:

  • To be included in our first and largest round of aid granted, Scholarship Applications are due by December 5th.

  • After the initial December 5th award period, applications will be reviewed on the 5th of each subsequent month (late applications may roll to the next month).

If your child will not be able to attend Camp as planned, please notify us of your need to cancel by emailing registrar@camp-w.com as soon as possible.

Refund Policy: 

• Through April 15th, fees paid to date are partially refundable, minus the applicable administrative fee below: 

  • DEC. ($100) | JAN. ($150) | FEB. ($200) | MAR. ($300) | APR. 1–15 ($400)

• After April 15th, all collected registration fees are non-refundable and non-transferable.